Records Management Officer Vacancy at KPA Pension Scheme


The KPA Pension Scheme is undergoing a transformation to streamline its operations in order to realise its envisioned growth and efficiency in service delivery to its members. In consideration of the intended growth, the Scheme wishes to recruit a qualified individual to take up the following position.

Records Management Officer – HR/SA/PKF 07Responsible for the efficient, effective management of all scheme records and documents, and ensure adherence of all staff to the set guidelines and objectives of the department.

Roles and Responsibilities
Establish and maintain efficient records management system;
Effective management of active and archived records;
Maintain the Scheme’s security and confidentiality of information in accordance with the Scheme’s policy and legislative requirements;
Work closely with the ICT officer to formulate an online filing index and coding for all Scheme member files;
Accurately recording, filing and distributing all inward and outward correspondence that is related to the Scheme holders;
Control and open of member files, updating file index and archiving closed files using a systematic archiving and classification system;
Ensure security of information/files in the registry by controlling access to the files and monitoring the movement of files;
Work closely with the ICT officer to back up any records available in soft copy;
Formulate, implement and review record management policies and procedures;
Undertake training of internal users on records management systems processes, policies and procedure;
Ensure general cleanliness of the registry, by observing safe work process, and reporting any risks;
andPerform any other duties as may be assigned.

Knowledge and Skills Required
Bachelor’s degree in Commerce or related fieldProfessional course in Information Management,
Records Management or equivalent qualification;
A minimum of six (6) years’ cumulative experience in Records Management;
Oral communication skills of an order sufficient to communicate clearly and effectively with staff and clients;
Knowledge of record management and archiving trends in the market;
Should be computer literate
Must be a team builder with excellent interpersonal skills
Must have displayed the ability to work under pressure
Must have good conflict resolution skills
Must have displayed strong negotiation prowess
Should have good communication skills
Must have displayed excellent problem-solving skills;
and Ability to work as part of a team 

Click on the link below to Apply

Author: Editorial Team

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